- IntroductionThis privacy policy explains how Property Inventory and Inspection Services uses and protects any information you give us when you use propertyinventoryandinspection.com. We are committed to ensuring that your privacy is protected in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.
- Information We CollectWe may collect the following information when you contact us or request our property inventory and inspection services:Name and job titleContact information including email address and phone numberProperty addresses where inventory or inspection services are requiredDetails relating to property condition, fittings, fixtures, and tenant occupancyBilling and payment details
- How We Use the InformationWe require this information to understand your needs and provide you with our services, specifically for:Providing property inventory, check-in, check-out, and interim inspection reportsInternal record keeping and administrative purposesIssuing invoices and processing paymentsCommunicating with landlords, letting agents, and tenants regarding scheduled inspectionsComplying with legal and regulatory obligations
- Legal Basis for ProcessingWe process your personal data under the following legal bases:Contractual necessity: to perform our inventory and inspection agreement with youLegal obligation: to satisfy tax, accounting, and legal requirementsLegitimate interests: to manage our business efficiently and provide reliable customer support
- Data Sharing and DisclosureWe do not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so. We may share your information with trusted third-party service providers who assist us in operating our website and conducting our business, subject to strict confidentiality agreements.
- Data SecurityWe are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
- Data RetentionWe retain personal data and inventory reports only for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements.
- Your RightsUnder UK data protection laws, you have the right to:Request access to the personal data we hold about youRequest correction of any inaccurate or incomplete dataRequest erasure of your personal data where applicableObject to or restrict the processing of your dataRequest the transfer of your data to another party
- Changes to This Policy We may update this privacy policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes.
To exercise any of these rights, please contact us via our website at propertyinventoryandinspection.com.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).